Administrative Assistant - Support Services

Who we are We are one of the largest international law firms in the world. With over 30 offices across the globe, we strive to exceed the expectations of our clients, providing them with the highest-quality advice and legal insight, which combines the firm's global standards with in-depth local expertise. Our firm, work and people span jurisdictions, cultures, and languages. We believe every career should be rewarding and stimulating - full of opportunities to learn, thrive, and grow. Our one firm global strategy is focused on targeted growth led by the needs of our core clients, those who we can best support with the breadth and depth of Clifford Chance expertise, across the sectors and geographies, which matter most to them. You'll find our clients in commercial and industrial sectors, the financial investor community, governments, regulators, trade bodies, and not-for-profit organisations. But no matter who they are or why they've reached out to us, we provide a world-class service every step of the way. The broad scope of the role involves supporting allocated Stakeholders as an Administrative Assistant and providing administrative services. This position will be a great learning opportunity for the right candidate looking to gain from the experience and pursue further studies/career. The role will be part of the Virtual Assistant Team and will include working as part of a team to ensure a high-quality service to all stakeholders. Virtual Assistant Team- Global Business Support The AA will provide administrative assistance and support to their Stakeholders, including and not restricted to: Reporting & Data Management: Prepare and maintain bi-weekly utilisation reports, matter balance reports, and ad-hoc reporting requests. Assist in gathering missing data by coordinating with partners, partner secretaries, and associates. Financial Processes & Expense Management: Manage end-to-end processing of expenses, invoices, overtime claims, and purchase orders. Administrative Support & Coordination: Provide support for travel coordination, Uber business access, onboarding logistics, and visa processing. Research & Knowledge Management: Conduct open-source research, update knowledge databases, and maintain the Business Development contact database in InterAction. Employee Experience: We call this 'Client Focus' and to help deliver this core part of our business strategy, we want to recruit people who not only excel in their field but who are also client focused. are self-starters but also team players ready to help others and contribute to the overall success Your experience • Bachelor's Degree from a reputed institute • 1+ years' experience, preferably in a multinational organisation with exposure to multiple cultures • Strong attention to detail, excellent organisation skills, and proven experience of prioritising workloads to meet deadlines with impeccable multi-tasking abilities • Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel) • How we will support you From your first day with us, you will have varied opportunities to continuously grow and development your skills and knowledge. From formal training, informal coaching and mentoring through to skills-based and technical training and on the job learning. At Clifford Chance, we understand that our true asset is our people. Inclusion is good for our team and their families, our firm and society. We are committed to treating all employees and applicants fairly and equally regardless of their gender, gender identity and expression, marital or civil partnership status, race, colour, national or ethnic origin, social or economic background, disability, religious belief, sexual orientation, or age. This applies to recruitment and selection, terms and conditions of employment including pay, promotion, training, transfer and every other aspect of employment. We have a variety of flourishing employee networks. These networks are a place for colleagues to share experiences and advocate for change wherever they see an opportunity for improvement. Our goal is to deliver an equality of opportunity, an equality of aspiration and an equality of experience to everyone who works in our firm.