Executive Assistant – Sales Support & Buyer Coordination (International Business) (Gurugram)

Job Description Executive Assistant – Sales Support & Buyer Coordination (International Business) Job Description Grainville India is a fast-growing rice processing and export company supplying Indian rice to buyers across Middle East, Africa, Europe, USA, and other global markets .We are looking for a smart, execution-focused Executive Assistant who will work closely with the Founder/Director and international sales team to manage buyer coordination, meeting scheduling, sales support activities, and day-to-day operational tasks . This role is sales-oriented but non-target based , focused on coordination, research, follow-ups, and execution , not closing deals. Role Summary - Act as a bridge between the Director, sales team, and international buyers - Take operational and coordination workload off the Director - Support international sales activities without having sales targets - Manage buyer meetings, appointments, and follow-ups on behalf of leadership. Requirements Key Responsibilities Buyer & Sales Support - Research international buyers, importers, and distributors using online tools and databases Assist sales executives with buyer lists, lead data, and follow-up tracking. - Coordinate and schedule buyer meetings, calls, and appointments across international time zones - Draft and send professional emails and follow-ups to buyers on behalf of the Director or sales team - Maintain and update Zoho CRM with buyer information, meeting notes, and follow-ups. Executive Assistance & Coordination - Manage the Director’s calendar , priorities, and daily task coordination - Act as a point of contact for internal teams and external stakeholders - Coordinate with sales, operations, logistics, and finance teams on behalf of the Director - Track action items, reminders, and commitments to ensure timely follow-ups. Operations & Documentation Support - Prepare basic reports, Excel sheets, and internal trackers - Assist in organizing export-related documents and business records - Support internal coordination related to shipments, inspections, and vendors (support role only) Candidate Profile - 1–4 years of experience in Executive Assistant, Sales Coordinator, Business Support, or Sales Operations roles - Strong spoken and written English - Comfortable coordinating with international buyers and overseas teams - Good working knowledge of Zoho CRM, MS Excel, Gmail, Calendar, and Google Workspace - Ability to manage multiple follow-ups, meetings, and priorities - Proactive, detail-oriented, and reliable - No sales targets – but exposure to sales or export coordination is preferred Industry & Role Details - Industry: Rice Export / Food Processing / Agro Commodities - Functional Area: Sales Support / Executive Assistance / Operations - Role Category: Executive Assistant / Sales Coordinator - Employment Type: Full Time, Permanent Why Join Grainville India - Direct exposure to international business & buyers - Work closely with founder-level leadership - Stable role with no sales pressure or targets - Broad role with learning across sales, exports, and operations Benefits Employee Benefits: - Paid Leave - Leave Encashment - Salary Growth as per Market Standards - Career Growth Opportunities - MNC-Level Skilled Work Environment For Quick Response Email : Mobile : Requirements International Sales & Business Development Telecaller, Customer Support Executive, International Calling, Outbound Calling, Inbound Calling, Buyer Follow-up, CRM Executive, Zoho CRM, Sales Support, Call Coordination, Customer Handling, Email Follow-ups, Data Management