Virtual Executive Assistant for CEO

Virtual Executive Assistant for CEO Job Overview: We are seeking a highly organized, detail-oriented, and proactive Virtual Executive Assistant to provide remote administrative, operational, invoicing, and bookkeeping support to a busy sole practitioner accountant. This role requires strong communication skills, discretion with confidential information, and the ability to manage multiple priorities efficiently. Key Responsibilities: Daily / Morning Operations: ● Draft and prepare client invoices accurately and promptly ● Send invoices and follow up on outstanding payments ● Track and manage accounts receivable, including collections ● Provide concise daily summaries of priority tasks, client updates, and administrative needs ● Support marketing initiatives (newsletter preparation, social media coordination, light research) Administrative & Accounting Support: ● Manage calendars, scheduling, and virtual meetings ● Organize and maintain email inboxes and digital filing systems ● Prepare internal reports and format communications (memos, emails, reports) ● Update and maintain client communication logs and working papers ● Prepare and organize working papers for tax returns and tax planning files ● Perform bookkeeping tasks ● Assist with light personal administrative coordination (mail/courier arrangements – remote only) ● Provide additional virtual accounting or administrative support as needed Qualifications & Skills: ● High level of professionalism and reliability ● Ability to handle confidential information with discretion ● Proficiency in Microsoft Office 365 and Google Workspace ● Strong attention to detail and accuracy ● Excellent written and interpersonal communication skills Preferred: ● Experience in accounting, bookkeeping, invoicing, or administrative roles ● Background in client service operations ● Familiarity with marketing coordination or digital communications Pay: ₹30,000.00 - ₹80,000.00 per month Benefits: • Flexible schedule • Leave encashment • Paid sick time • Paid time off • Work from home Application Question(s): • What's your Curruent CTC • What's your Expected CTC • What's your Notice Period Experience: • Executive Assistant for US Company: 3 years (Required) Work Location: Remote