Executive Assistant (Admin Specialist) (Gurugram)

Dear Candidate, Greetings fromHighPoints Technologies!! We have openings for one of our MNC.Please refer the below Job description. Executive Assistant Admin Specialist role will support complex and high-volume calendaring, travel planning, and managing expense reports for a number of executives. The Admin Specialists provide remote support to executives across the Company and its locations in APAC. Responsibilities: - Provide high-volume calendaring, travel, and expense support - Provide Admin services during designated support hours - Manage complex calendars for multiple executives in country unless otherwise informed. - Schedule internal and external meetings for multiple executives - Schedule and manage recurring and ad-hoc meetings and room bookings across offices - Learn and utilize internal and external tools to provide calendar support - Establish ongoing relationship and communications with executives to learn business priorities and apply to support - Partner with executives and other Executive Assistant (Admin Specialist) for meeting coordination - Provide proactive time management recommendations to executives - Coordinate domestic and international travel arrangements via Oracle system - Prepare and submit corporate card expense reports in a timely manner - Maintain program scope of support within agreed-upon service level agreements - Educate and inform executives on program goals, scope and service level agreements - Provide coverage support for Admin Specialist colleagues - Collaborate with global Admin Specialist colleagues on best practices and knowledge sharing Qualifications: - Min 5-7 years of experience in executive support/project management within the IT Consulting/Services/Tech or skilled services industry. - Detailed oriented self-starter with prior experience and comfortable interacting and supporting high-level executives, process improvements and project management of strategic initiatives. - Exceptional organizational, multitasking, and problem-solving skills. - Strong written and verbal communication abilities, with an aptitude for stakeholder management. - High degree of professionalism, confidentiality, and integrity. Work Location- Gurgaon Working Mode- work from Office Shift Timings- 10am 6pm Level of experience- 5 to 7 years. Job type:Contract on possible extensions Location:Gurgaon