Administrative Assistant (freshers -2 Years) (Karnataka)

Experience 0-2 Years Location Kormangala Bangalore India About Us BIG AIR LAB is a cutting-edge AI startup dedicated to pioneering transformative solutions in enterprise automation and predictive analytics challenging the status quo and building the future of intelligence through innovative technology and a relentless pursuit of excellence We need an enthusiastic and meticulous individual to ensure our physical office environment operates flawlessly supporting employee productivity and maintaining our vibrant company culture Why Join BIG AIR LAB Be the Engine You will be the central point ensuring our state-of-the-art office runs smoothly directly impacting the daily efficiency and morale of our world-class engineering and AI teams Culture Curator You will be the face of our office responsible for the initial impression and ongoing experience that defines our collaborative and fast-moving startup culture Ownership and Growth This is a high-autonomy role where you ll own core operational processes offering rapid professional development and cross-functional exposure in a leading AI company Up-to-date Environment Help manage a dynamic and supportive workspace that is essential to our innovation and speed Role Overview The Administrative Assistant is responsible for the overall smooth functioning and aesthetic of the office environment This role is a critical front-of-house position requiring exceptional interpersonal skills to manage visitors vendors and staff needs while maintaining meticulous organization of supplies facilities and physical logistics Key Responsibilities 1 Office and Facility Management Serve as the first point of contact for all visitors ensuring a welcoming and secure environment and managing the reception area Oversee the daily condition of the office cleanliness maintenance common areas identifying and addressing facility issues promptly Manage the office budget for non-IT consumables ordering tracking inventory and ensuring all pantry stationery and utility supplies are stocked and organized Coordinate incoming and outgoing mail courier services and local delivery logistics 2 Vendor and Financial Administration Act as the primary liaison for key office vendors including catering cleaning services facility maintenance and security Manage vendor invoices verify service delivery and submit documentation for timely processing to the finance team Handle petty cash administration and reconciliation for minor office expenses 3 Employee Logistics and Support Directly support employee onboarding by preparing workspaces coordinating the setup of new desks monitors and basic equipment with the IT team Schedule and prepare meeting rooms ensuring AV equipment is operational for internal meetings and external client calls Assist in organizing internal events weekly team lunches and company-wide celebrations Process basic travel and accommodation bookings for executives and staff as needed Required Qualifications 0-2 years of hands-on experience in office administration front desk or a facility support role preferably within a startup setting Excellent professional communication skills written and verbal with a customer-service orientation Strong proficiency in Microsoft Office Google Workspace particularly spreadsheets for inventory tracking and calendaring Demonstrated ability to multitask prioritize tasks efficiently and problem-solve under pressure in a fast-paced setting A proactive mindset with a keen eye for detail and aesthetics ensuring the office consistently presents a professional image Competitive Benefits Highly competitive salary package with performance-based incentives Health Wellness coverage Work-Life Balance with Generous Paid Time Off PTO package Excellent Work Culture Job Type Full-time Pay 200 000 00 - 300 000 00 per year Benefits Provident Fund Ability to commute relocate Koramangala Bengaluru Karnataka Reliably commute or planning to relocate before starting work Required Application Question s Are you an immediate joiner Current CTC Expected CTC Work Location In person