Senior Archivist-Inventory Controller (Teonthar)

Job Title: Senior Archivist-Inventory Controller Location: New Delhi Reporting To: Associate Director Ops Nature Morte Manifesto: We expect prospective employees to abide by the NM Manifesto of Integrity, Accountability and Transparency. These are our non-negotiables and serves as a prerequisite for a successful career at Nature Morte. Integrity: Our true north. We value honesty, dedication, and a consistent commitment to our core values. Accountability: We act consistently across situations and people. Nothing is not my work and we go above and beyond to ensure quality and impact Transparency: We communicate transparently, especially when stakes are high and act consistently across situations and people Role Overview The Collection’s Registrar is responsible for the end-to-end management of Nature Morte’s physical and digital art inventory. This role ensures the accurate cataloguing, movement, tracking, documentation, and condition care of all artworks across locations. The position requires excellent coordination with internal teams, meticulous record-keeping, and a strong command over database systems, particularly Artlogic. The Registrar will ensure that every artwork across exhibitions, storage spaces, consignments, and loans is documented, traceable, and preserved with institutional precision. Key Responsibility Areas 1. Digital Inventory & Artlogic Management Adding & Managing Artwork Entries Maintain & Update Object Profiles Artwork Videos Management Image Data Bank Upkeep 2. Physical Inventory Management - Manage inventory through challans and all related movement documentation. - Maintain real-time visibility of inventory across all locations (self/loaned/consigned). - Coordinate with Arts team on exhibition calendar details and movement planning. - Archive consignment agreements and loan agreements. - Support stock verification — physical inventory vs financial books. - Prepare MIS reports and inventory dashboards. - Coordinate proactively with internal teams for movement planning. 3. Collection Management & Care (Audit-Based) Quarterly Inventory Audits Scope of Physical Inventory - Artworks - Installation support items (pedestals, stands, display boxes, vitrines, unique support structures) Inventory Locations Covered (PAN India) Random Audits - Routine checks across all NM spaces. - Conduct full row-by-row inventory scans with art handlers. - Flag fragile/sensitive inventory requiring quarterly condition checks. - Document when each object was last condition-checked. 4. Artwork Movement Management Inward & Outward Movements Inward Receipts Gate Pass & Shipping Documentation Outward Movements Goals of the Role - Ensure Systematic, Accurate Inventory Control Maintain error-free digital and physical records, ensuring every artwork’s location, condition, and movement is instantly traceable and audit-ready. - Strengthen Operational Documentation Rigor Build reliable processes for shipment records, audit trails, agreements, movement challans, and Artlogic updates. - Maintain Institutional Standards of Artwork Care Ensure all inventory is tracked, preserved, and handled with museum-grade precision. Ideal Candidate Profile - Bachelor’s/Master’s degree in Museum Studies, Art Management, Art History, Archival Science, or related field. - 2–5 years of experience as a registrar, inventory controller, gallery coordinator, or similar role. - Solid command over Artlogic or similar digital asset/inventory systems. - Experience with artwork handling, logistics documentation, and movement protocols. - Excellent organisational skills and exceptional attention to detail. - Ability to coordinate across teams and manage multiple locations. - Strong sense of accountability and discipline in record-keeping. - A deep respect for the integrity, value, and care of artworks. How to Apply Interested candidates may share their CVs and relevant details at: +91 9818636999