Secretarial Manager

Manager - Secretarial About Nayara Energy: Nayara Energy is a new-age downstream energy and petrochemicals company with a formidable presence spanning across the entire hydrocarbon value chain, from Refining to Retail. Nayara Energy operates in India for India driven by a relentless commitment to fuel the nation's energy aspirations. At the heart of our operations lies the Vadinar refinery, India's second-largest single-site refinery with a capacity of 20MMTPA.With over 6,300 Retail Outlets, we cater to the need for reliable and safe mobility across the length and breadth of the country. We have adopted a phase wise asset development strategy to enter the petrochemicals sector which will be a significant step in our crude to chemicals journey. Through sustainable development projects in Health and Nutrition, Education and Skill Development, and Sustainable Livelihoods, Nayara Energy enhances the quality of life in the communities it operates in. Delivering value for all our stakeholders is at the very core of our beliefs and we are committed to providing the energy that fuels the dreams of our employees, customers, partners and communities. Job Purpose: To support secretarial team in various activities and to deal with public shareholders. Key Responsibilities: To assist in conduct of the Board & Shareholders meeting: • Provide administrative support in conducting board/committee meetings, including preparation of schedules, notices, attendance registers, uploading agenda & other documents on the Board Diligent platform, calendars to Directors, printing and signing of minutes by Directors, processing & tracking payment of sitting fees to Directors, and other administrative support. • Arrange administrative tasks for Shareholders meetings, such as interacting with the Share Transfer Agent for dispatch of Annual Reports & Notices, tracking attendance slips and proxy forms, and making necessary arrangements at the venue of General Meetings. Coordinate with shareholders to help them participate virtually in the meetings. To assist in management and coordination with retail shareholders and Registrar and Transfer Agents: • Ensure prompt redressal of grievances of retail shareholders and other security holders with the help of the Share Transfer Agent, including speaking with retail shareholders, meeting investors in person at the corporate office, understanding their requests/complaints, and resolving their queries. • Operate the software/interface provided by the RTA for reviewing the shareholder database/investors' complaints. • Provide company support for all IEPF-related matters. • Maintain records of requests and correspondence with investors received by the Company. • Assist in reviewing and confirming transmission/duplicate and other transactions in securities in coordination with the Share Transfer Agent. Compliances pertaining to Directors and other matters within the organization: • Prepare yearly disclosures of Directors & KMPs, obtain DIN for Directors, coordinate for preparation of DSCs, and track to ensure revalidation within time. • Provide all required administrative support to Directors for their travel, organizing meetings for them, etc. • Provide information, documents, certified copies of resolutions to various departments. • Facilitate data/documents for audit by Statutory & Secretarial Auditors. Budget and Invoice processing: • Prepare departmental budgets and monitor expenses. • Coordinate to carry out the entire process of vendor registration. • Handle the entire process for payment of invoices of vendors and keep track of the same. To support in various activities undertaken by the CS department: • Maintain all records and files of the Secretarial department both at the corporate office and the registered office. Coordinate with RTA for an inventory of company-related records of investors maintained at their end. • Provide administrative support for various meetings with external service providers. • Provide administrative assistance to colleagues in various periodic and event-based activities. Knowledge: • Relevant (Functional/Level) & Total Years of Experience: 8-10 years of relevant experience Skills: Functional Skills: • Working knowledge of MS Word & Excel. Working knowledge of uploading invoices on SAP & agenda on Board platform will be of added advantage. Behavioural Skills: • Proactive • Self-starter • Collaboration • Time Management Experience Level Senior Level More about this Secretarial Manager job Nayara Energy Ltd is aggressively hiring for the job profile of Secretarial Manager at undefined in null locality. Kindly go through the FAQs below to get all answers related to the given job. 1. How much salary can I expect as a Secretarial Manager in Nayara Energy Ltd in undefined? Ans. You can expect a minimum salary of 0 INR. The salary offered will depend on your skills, experience and performance in the interview. 2. What is the eligibility criteria to apply for Secretarial Manager in Nayara Energy Ltd in undefined? Ans. The candidate should have completed undefined degree and people who have 8 to 10 years are eligible to apply for this job. You can apply for more jobs in undefined to get hired quickly. 3. Is there any specific skill required for this job? Ans. The candidate should have undefined skills and sound communication skills for this job. 4. Who can apply for this job? Ans. Both Male and Female candidates can apply for this job. 5. Is it a work from home job? Ans. No, it’s not a work from home job and can’t be done online. You can explore and apply for other work from home jobs in undefined at apna. 6. Are there any charges or deposits required while applying for the role or while joining? Ans. No work-related deposit needs to be made during your employment with the company. 7. How can I apply for this job? Ans. Go to the apna app and apply for this job. Click on the apply button and call HR directly to schedule your interview. 8. What is the last date to apply? Ans. The last date to apply for this job is . For more details, download apna app and find Full Time jobs in undefined. Through apna, you can find jobs in 74 cities across India. Join NOW!