Document Administrator ( Hybrid working )

Opensity Solutions—Document Services Document Specialist Work Mode: Hybrid/Rotational Shifts Type: Full time We are seeking a talented and dynamic Document Specialist to join our team, supporting our client. In this role, you will work collaboratively within a team environment, producing, formatting, and quality-checking a wide range of legal documents to meet strict client deadlines. You will confidently interpret client instructions, follow established brand guidelines, and proactively seek clarification where required to ensure complete accuracy and alignment with expectations. Your day-to-day work will primarily involve Microsoft Office applications (Word, PowerPoint, and Excel), applying consistent formatting, layout, and styling to create professional documents. You will also support with PDF conversion to Word and PowerPoint and formatting the converted documents, ensuring all outputs meet the quality standards and comply with client specifications. Prepare, format, revise, and clean legal documents in accordance with client specifications. Convert PDF files to Word, Excel, and PowerPoint and format them according to client requirements. Create and format document tables with automated features, including cross-referencing, Table of Contents, and Table of Authorities. Perform mail merges, create name tag labels, compare and merge documents, and enter data in Excel with accuracy and efficiency Ensure work accuracy, consistency, and completeness through quality checks. Communicate effectively with team members, Team Lead, and Workflow Coordinators on project status or concerns. Use required software proficiently to complete tasks. Minimum 1 to 2 years of experience in legal document production experience. Advanced skills in MS Word and Excel, and basic skills in PowerPoint for formatting presentations. Proficient in document editing, conversion, and PDF management tools, including Adobe Acrobat, Kofax, and ABBYY FineReader. Can effectively use other commonly used software like Outlook and Microsoft Teams to complete work. Experience working in a virtual teaming environment, utilizing Teams Instant Messaging and Outlook email. Able to follow directions and respond to urgent requests in a positive manner. Build strong working relationships with people at all levels and successfully manage virtual relationships.