Executive Assistant -Finance and Operations (Founder's Office)

About Superteams.ai Superteams.ai helps global companies deploy AI teams and build custom agentic AI solutions. We operate at the intersection of advanced AI, product innovation, and applied research—driving value through automation, specialized talent, and rapid experimentation. As a remote-first company, we’re looking for someone who can bring structure, financial discipline, and operational clarity to our internal systems. Role Overview We’re hiring an Executive Assistant – Finance & Operations to work directly with the founders and serve as the financial and administrative backbone of the company. This role is heavily focused on financial coordination, compliance tracking, documentation ownership, and operational control systems. You will manage internal financial workflows, oversee vendor and contractor payments, maintain compliance documentation, and ensure clean, structured reporting across the organization. You should be comfortable handling financial data, working closely with CA and CS teams, maintaining accurate documentation, and building structured trackers and reports. This role requires strong ownership, high attention to detail, and the ability to operate independently in a fast-moving environment. Key Responsibilities Financial Operations & Compliance • Track and manage monthly vendor and contractor payments • Coordinate with CA and CS teams for compliance, filings, GST, TDS, and bookkeeping • Maintain structured financial trackers for payments, invoices, expenses, and cash flow • Support monthly financial reconciliation and reporting processes • Assist in preparing documentation required for audits and statutory compliance Documentation & Administrative Control • Own and maintain internal financial and legal documentation, including contracts, NDAs, and compliance records • Ensure proper version control and organization of key company documents • Maintain structured process checklists and financial SOPs • Assist in reviewing and organizing MSAs, contractor agreements, and vendor contracts from a documentation perspective Executive Support (Operational Focus) • Manage internal operational workflows and documentation systems • Build and maintain structured dashboards in Google Sheets/Excel • Ensure timely follow-ups on finance-related tasks and internal milestones • Help streamline financial systems using tools such as Zoho Books and related platforms Must-Have Skills • 2–3 years of experience in finance administration, accounting operations, or business operations • Strong proficiency in Microsoft Excel and Google Sheets (comfortable building trackers, reports, and basic financial models) • Familiarity with bookkeeping processes, vendor management, and compliance coordination • Comfortable using tools such as Zoho Books, Zoho CRM, or other financial/ERP systems • Excellent written communication skills for documentation and internal reporting • Strong attention to detail and ability to manage multiple financial workflows simultaneously • Educational background in Commerce, Accounting, or MBA in Finance/Operations Bonus Points • Experience working with CA firms, compliance teams, or audit processes • Exposure to startup finance operations or remote-first companies • Familiarity with tools like Notion, Slack, Airtable, or financial dashboards • Ability to create structured SOPs and improve financial processes • High ownership mindset and bias for execution What We Offer • Direct exposure to founders and company-level financial strategy • High-ownership role with responsibility over core financial operations • Opportunity to build and scale internal financial systems from the ground up • Remote-first team operating at the forefront of AI and automation • Clear growth path into Finance Lead, Operations Lead, or Business Operations roles At Superteams.ai, we believe great teams come from diverse backgrounds. We’re proud to be an equal opportunity employer and are committed to building an inclusive environment for all. Job Types: Full-time, Permanent Pay: ₹20,000.00 - ₹31,502.16 per month Work Location: Hybrid remote in Salt Lake City, West Bengal