Executive Assistant; Administrator;

Job DescriptionJob Title: Executive Assistant (EA) / AdminDepartment: Corporate / AdministrationLocation: VST GroupReports To: MD OfficeJob SummaryThe Executive Assistant (EA) / Admin will provide high-level administrative, coordination, and operational support to senior management. The role requires strong organizational skills, confidentiality, attention to detail, and the ability to manage multiple priorities while ensuring smooth day-to-day administrative and office operations.Key Roles & ResponsibilitiesExecutive & Administrative SupportProvide end-to-end administrative support to senior leadership, including calendar management, meeting coordination, and travel arrangements.Draft, review, and manage emails, letters, presentations, reports, and internal communications.Act as a point of contact between management, internal teams, and external stakeholders.Maintain confidentiality of sensitive information and business matters at all times.Coordination & CommunicationCoordinate meetings, prepare agendas, record minutes, and track action items.Follow up with departments on pending tasks, approvals, and reports as directed by management.Support inter-department communication to ensure timely execution of decisions.Office Administration & Records ManagementMaintain organized records, files, documents, and MIS reports (physical and digital).Support HR/Admin activities such as attendance coordination, employee records, and compliance documentation.Assist in vendor coordination, invoice tracking, and basic administrative approvals.Operational & Process SupportSupport management in monitoring timelines, compliance requirements, and operational priorities.Assist in organizing internal events, meetings, audits, and reviews.Ensure office processes, protocols, and documentation standards are followed consistently.