Executive Assistant to Director

The Executive Assistant to the Director provides high-level administrative and strategic support to the Director by managing schedules, coordinating meetings.

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• Key Responsibilities

1. Executive Support

• Manage and maintain the Director’s calendar, appointments, and travel arrangements.
• Prepare agendas, presentations, reports, and briefing documents for meetings.
• Handle correspondence, emails, and phone calls on behalf of the Director.

1. Meeting & Coordination

• Schedule and coordinate meetings with internal teams, clients, and partners.
• Record meeting minutes and follow up on action items.
• Ensure timely communication between the Director and different departments.

1. Administrative Management

• Organize and maintain files, documents, and records (digital and physical).
• Prepare reports, presentations, and business documents.
• Monitor deadlines and ensure tasks are completed on time.

1. Confidential Handling

• Manage sensitive and confidential information with professionalism and discretion.
• Assist the Director in handling strategic or confidential projects.

1. Travel & Event Coordination

• Arrange travel itineraries, accommodation, and logistics.
• Support in organizing corporate events, conferences, and board meetings.

1. Office & Communication Support

• Act as a point of contact between the Director and internal/external stakeholders.
• Facilitate smooth workflow and communication within the executive office.

Required Skills & Qualifications

• Bachelor’s Degree, Management, or related field.
• Proven experience as an Executive Assistant, Personal Assistant, or similar role.
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Ability to handle multiple tasks and prioritize effectively.
• High level of professionalism and confidentiality.

Key Competencies

• Professional communication
• Time management
• Attention to detail
• Confidentiality & integrity
• Multitasking ability
• Coordination and relationship management

Job Types: Full-time, Permanent

Pay: From ₹14,379.02 per month

Benefits:

• Cell phone reimbursement
• Health insurance
• Paid sick time
• Provident Fund

Work Location: In person