Personal Assistant cum Sales co-ordinator

Job description:

Company: RR Group (https://rrgroupindia.co.in/)

Location: Mumbai – Bandra

Job Title: EA cum Sales co-ordinator

Salary: ₹3 – 4 LPA

Company Overview

RR Group is a leading chemical importer and distributor in India, catering to major B2B chemical customers across industries. With a strong network and decades of expertise, we supply high-quality raw materials, solvents, and specialty chemicals to sectors such as pharmaceuticals, agrochemicals, coatings, adhesives, resins, and water treatment.

Job Purpose

To provide comprehensive executive assistance to Directors while supporting sales coordination activities, managing communication, quotations, stock coordination, travel and event planning, vendor coordination, and ensuring smooth functioning of sales and promotional operations.

Key Roles & Responsibilities

1. Email & Communication Management

• Manage and monitor complete email communication on behalf of management.
• Ensure regular checking of emails and timely responses, follow-ups, and escalations.
• File and maintain correspondence and official communication records systematically.

1. Sales Coordination & Support

• Prepare and issue sales quotations accurately and in a timely manner.
• Review, track, and follow up on sales coordination activities.
• Support sales teams during the absence of their respective team members.
• Coordinate with internal departments and vendors for smooth sales operations.
• Verify stock availability and pricing with concerned teams.

1. Travel & Event Coordination

• Plan and coordinate travel for Directors and sales teams.
• Book air tickets, hotels, and manage logistics for official travel and events.
• Track ongoing travel, events, and promotional activities.

1. Exhibitions & Events

• Plan and coordinate participation in national and international exhibitions.
• Prepare and update the yearly exhibition and event calendar.
• Coordinate with organizers, vendors, and internal teams for successful execution of events.

1. Advertisement & Promotion Coordination

• Monitor and coordinate advertisements in magazines and on social media platforms.
• Liaise with agencies and internal teams to ensure timely release and compliance with branding requirements.

1. Vendor & Documentation Management

• Handle Vendor KYC documentation for market purchases.
• Maintain proper filing of vendor-related and official documents.

1. Expense & Record Management

• Handle and track personal expenses of Director as assigned.
• Maintain accurate records and supporting documentation for expenses.

1. Membership & Compliance Tracking

• Track memberships of various chemical and non-chemical associations.
• Ensure timely renewal of memberships and maintenance of related documentation.

1. Personal Assistance to Directors

• Handle and maintain personal documentation of Directors with confidentiality.
• Provide administrative and coordination support as required by management.

How to Apply

Send your resume and cover letter to hr@rrgroupindia.co.in or call on +91-XXXXXXXXXX

Job Types: Full-time, Permanent

Pay: ₹25,000.00 - ₹30,000.00 per month

Work Location: In person