Executive Assistant (EA) to Managing Director (MD)

J115: Executive Assistant (EA) to Managing Director (MD)

• Location: Peenya, Bangalore
• Experience Required: 2–5 Years

Job Description

The Executive Assistant will provide highly confidential, rigorous administrative and operational support directly to the Managing Director. In this critical gatekeeper role, the EA acts as the primary contact window for all internal corporate divisions and external stakeholders (such as high-profile Indian Defence Authorities, NABL lab directors, and international industrial associates). The focus goes beyond diary management to encompass operational follow-ups, strategic project tracking, and executive-level brief aggregation.

Core Responsibilities

• Owning the MD’s comprehensive calendar, vetting high-value meeting requests, and organizing intricate corporate travel itineraries.
• Preparing meeting agendas, documenting rigorous minutes of meetings (MoMs), and proactively chasing cross-departmental stakeholders on assigned action items.
• Screening and synthesizing complex incoming engineering documentation, defense tenders, legal contracts, and operational reports for the MD's prompt review.
• Managing secure files and maintaining absolute confidentiality over strategic corporate decisions and sensitive partner communications.
• Drafting executive-level correspondence, business letters, and presentations on behalf of the Managing Director.

Skills and Requirements

• Education: Bachelor’s degree in any discipline; a background in engineering/electronics or a secretarial certification is a distinct advantage.
• Experience: 2–5 years of progressive experience as an EA or PA supporting Senior Directors, C-suite executives, or MDs within structural manufacturing or defense-adjacent environments.
• Technical Skills: Mastery of office productivity architectures (Microsoft 365, advanced Outlook calendar systems, collaborative cloud environments).
• Competencies: Immaculate written and spoken communication style, strong executive presence, sharp problem-solving capabilities, and a flawless track record of discretion and professional ethics.