Guest Coordinator

Drishti Group is a leading education and public-policy organisation committed to empowering aspirants and the wider public through accessible, high-quality content and programs. With a strong presence in UPSC coaching, civil services mentorship, media, and public outreach, Drishti Group blends rigorous academic insight with practical communication to foster informed citizens and future leaders. Our initiatives include classroom coaching, digital learning platforms, policy podcasts, publications, and social-impact campaigns designed to democratize knowledge and encourage civic engagement.

Role: Guest Coordinator — Podcast Initiative

Location: Karol Bagh

Employment type: Full-time

Mode: On Site

Role overview

Drishti IAS is launching a flagship podcast series to host thoughtful conversations with bureaucrats, social-impact leaders, authors, entrepreneurs, educators, influencers and other notable personalities. We are seeking a proactive Guest Coordinator to identify, engage, and manage relationships with potential guest s and to ensure a flawless guest experience from outreach through recording and post-production collaboration.

Key responsibilities

• Identify and research potential podcast guest s across public policy, education, social impact, literature, entrepreneurship and media.
• Initiate targeted outreach to speakers, influencers and public personalities; craft personalised invitations and follow-up communications.
• Manage guest scheduling, confirmations, pre-interview briefings, and logistics (studio/remote setup, travel arrangements where required).
• Coordinate with internal teams (content, production, marketing, legal) to prepare episode briefs, question sets, and promotional plans.
• Facilitate smooth guest experience on recording day: technical checks, run-sheets, introductions and on-the-day support.
• Maintain and nurture a guest pipeline and CRM with contact details, outreach history, AV preferences and availability windows.
• Track deliverables and follow-ups after recordings: episode approvals, promotional assets, thank-you notes and potential collaboration opportunities.
• Build long-term relationships with influencers, authors, and institutional contacts to create recurring guest opportunities and partnerships.
• Manage stakeholder communication, report outreach metrics, and suggest improvements to guest acquisition strategy.

Required skills and experience

• 1–4 years experience in guest /speaker coordination, talent management, PR, influencer outreach, event management or related roles.
• Strong written and verbal communication; ability to write concise, personalised outreach messages.
• Excellent relationship management and stakeholder engagement skills.
• Comfortable scheduling and logistics coordination across time zones and busy calendars.
• Familiarity with podcast production workflows and virtual recording tools (Zoom, Riverside, Zencastr, etc.) is preferred.
• Organised, proactive, and detail-oriented with the ability to manage multiple concurrent guest tracks.
• CRM and calendar management skills (HubSpot, Trello, Airtable, Google Workspace, or equivalent).
• Professional demeanour and discretion when dealing with high-profile guest s.
• Passion for public policy, education, and storytelling is a plus.

What we offer

• Opportunity to work on a high-visibility podcast with thought leaders across India and beyond.
• Collaborative work environment within Drishti Group’s content and outreach teams.
• Professional development and networking opportunities with senior leaders and domain experts.