Administrative Assistant

Responsibilities

• Answer and direct phone calls in a polite and friendly manner.

• Welcome visitors warmly and make them feel comfortable.

• Schedule appointments and update the calendar.

• Arrange staff meetings and take detailed minutes.

• Prepare communications, such as memos, emails, invoices, reports, and other correspondence.

• Create and maintain filing systems, both electronic and physical.

• Manage projects and research as required.

• Maintain supplies inventory by checking stock to determine inventory levels, anticipating needed supplies, placing, and expediting orders for supplies.

Requirements and Skills

• Proven experience as an Administrative Assistant, Virtual Assistant, or Office Admin Assistant.

• Knowledge of office management systems and procedures.

• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).

• Excellent time management skills and the ability to prioritize work.

• Attention to detail and problem-solving skills.

• Excellent written and verbal communication skills.

• Strong organizational skills with the ability to multitask.

Education, Experience, and Licensing Requirements

• High school diploma or equivalent; associate’s degree preferred.

• Certified Administrative Professional (CAP) or Microsoft Office Specialist (MOS) certification is a plus.

• Previous experience in an administrative role is preferred but not required.