Executive Assistant (f/m/d) to Co-CRO
Aleph Alpha
Executive Assistant (f/m/d) to Co-CRO at Aleph Alpha is a full time role based in Heidelberg, Baden-Wurttemberg, Germany. Listed skills: Research. It was published on 4 August 2026 and was open at last check.
| Role | Executive Assistant (f/m/d) to Co-CRO |
|---|---|
| Company | Aleph Alpha |
| Location | Heidelberg, Baden-Wurttemberg, Germany |
| Employment type | Full Time |
| Skills listed | Research |
| Published | 4 August 2026 |
| Status | Open at last check |
We are looking for a motivated, highly-organized and detail-oriented (Senior) Executive Assistant to support one of our two Co-CROs. The role can be full or part-time in our Heidelberg HQ, perfect for an experienced EA looking for a change or returning to the workforce.
You will work as part of the CRO Office within a collaborative support team, ensuring the Co-CRO’s day-to-day operations run smoothly. While you will have guidance from the broader team, we value someone who is eager to take ownership of their tasks and who brings a proactive and flexible "can-do" attitude to every challenge.
Your responsibilities:
- Calendar Coordination: Manage a busy calendar, scheduling meetings, and ensuring the Co-CRO is well-prepared for their daily appointments.
- Inbox Management: Support with organization and prioritization of incoming e-mails.
- Travel Arrangements: Organize domestic and international travel, including booking flights, hotels, and local transport, and preparing clear itineraries.
- Expense Handling: Organize and submit monthly expense reports accurately and on time.
- Meeting Support: Help collect and prepare meeting materials and presentations. Track action items and remind the team of upcoming deadlines.
- Project Management: Step in on behalf of the CRO and run contained internal-facing projects across various topic areas such as P&C, striving to define sustainable processes where possible.
- Team Support: Provide organizational expertise to the broader Research organization for team meetings, special events, offsites, and the like.
Your profile:
- Significant prior Experience as an Executive Assistant in 1-2 fast-paced environments, can include project management or similar tasks.
- Language Skills: Professional working proficiency in both German and English
- Reliability & Detail: You are someone who catches the "small things" and takes pride in delivering high-quality and accurate work.
- Proactive Mindset: You don't wait to be told what to do; you look for ways to be helpful and enjoy solving problems independently.
- Discretion: You understand the importance of confidentiality and handle sensitive information with the utmost integrity.
- Tech Savvy: Comfortable using the Google Suite, Slack and Jira and quick to learn new digital tools.
- Quick-Thinking & Adaptable: You stay calm when plans change and pivot between different tasks quickly and easily.
What you can expect from us:
- Become part of an AI revolution!
- 30 days of paid vacation
- Access to a variety of fitness & wellness offerings via Wellhub
- Mental health support through nilo.health
- JobRad® Bike Lease
- Substantially subsidized company pension plan for your future security
- Subsidized Germany-wide transportation ticket
- Budget for additional technical equipment
- Flexible working hours for better work-life balance and hybrid working model
- Virtual Stock Option Plan
Create your free OnJob profile to apply — we'll take you to Aleph Alpha's application after sign-up. · Posted 4 Aug 2026.
Executive Assistant (f/m/d) to Co-CRO at Aleph Alpha — questions answered
What does the Executive Assistant (f/m/d) to Co-CRO role at Aleph Alpha pay?
Aleph Alpha does not publish a salary on this Executive Assistant (f/m/d) to Co-CRO listing, so OnJob shows no figure for it rather than an estimate. For what this role pays across the market, the OnJob salary guides aggregate the live listings that do disclose pay.
Where is the Executive Assistant (f/m/d) to Co-CRO role at Aleph Alpha based?
Aleph Alpha lists this Executive Assistant (f/m/d) to Co-CRO role in Heidelberg, Baden-Wurttemberg, Germany, advertised as full time work at that location. Larger employers sometimes cover several sites under one city name, so confirm the exact office with Aleph Alpha before you apply.
What skills does the Executive Assistant (f/m/d) to Co-CRO role at Aleph Alpha require?
The Executive Assistant (f/m/d) to Co-CRO at Aleph Alpha listing names Research. Those are the skills the employer put on the posting itself, so they are the ones worth matching in your profile and covering first in an interview.
Is the Executive Assistant (f/m/d) to Co-CRO role at Aleph Alpha still open?
The Executive Assistant (f/m/d) to Co-CRO posting at Aleph Alpha was open at OnJob's last check of the employer's careers page, having been published on 4 August 2026. OnJob re-checks source listings on each build and marks a role closed once it disappears, but listings can close without notice, so the employer's own page is the final word.
How do you apply for the Executive Assistant (f/m/d) to Co-CRO role at Aleph Alpha?
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