Executive Assistant
Pavago
Executive Assistant at Pavago is a full time role based in Remote · Peru (remote). It was published on 17 August 2026 and was open at last check.
| Role | Executive Assistant |
|---|---|
| Company | Pavago |
| Location | Remote · Peru (remote) |
| Employment type | Full Time |
| Published | 17 August 2026 |
| Status | Open at last check |
Executive Assistant – Calendar, Travel & Executive Support
Full-Time | Remote | U.S. Business Hours
About the Role
At Pavago, one of our clients is hiring an experienced Executive Assistant (EA) to provide high-level support to senior leadership in a fast-paced environment.
This is more than traditional administrative support. You’ll manage complex calendars, executive communications, travel, meeting preparation, and critical follow-ups — helping leadership stay focused on their highest-priority work.
We’re looking for someone who is proactive, highly organized, discreet, and excellent at anticipating needs before they become problems.
What You’ll Own
Calendar & Executive Support
- Manage complex calendars across multiple time zones
- Coordinate meetings, calls, appointments, and scheduling priorities
- Resolve conflicts and protect executive focus time
- Manage scheduling through Google Calendar, Outlook, Calendly, and similar tools
Inbox & Communication
- Manage and prioritize executive inboxes
- Draft and proofread professional emails and correspondence
- Screen meeting requests, messages, and priorities
- Coordinate communication with clients, teams, and external stakeholders
Meetings & Follow-Through
- Prepare agendas, briefing notes, and meeting materials
- Gather relevant information before executive meetings
- Take notes and track action items
- Follow up with stakeholders to ensure commitments and deadlines are met
Travel & Logistics
- Coordinate domestic and international travel
- Book flights, hotels, transportation, and detailed itineraries
- Handle last-minute travel and scheduling changes
- Support expense tracking and reimbursements
Projects & Administration
- Track executive priorities and ongoing projects
- Conduct research and prepare concise reports or summaries
- Maintain organized digital files and documentation
- Handle sensitive information with professionalism and discretion
What We’re Looking For
- 3+ years of Executive Assistant or senior administrative experience
- Experience directly supporting senior executives
- Strong calendar management across multiple time zones
- Excellent written and spoken English
- Strong proficiency with Google Workspace and Microsoft Office
- Exceptional organization, prioritization, and attention to detail
- Strong follow-through and ability to work independently
- Professional handling of confidential information
- Flexibility to support U.S. client business hours
Nice to Have
- Startup, agency, consulting, or high-growth company experience
- Experience supporting multiple executives
- Familiarity with Slack, Zoom, Notion, Asana, or similar tools
- Operations or project coordination experience
What Success Looks Like
- Executive calendars remain accurate and optimized
- Scheduling conflicts and administrative delays are minimized
- Important emails and follow-ups never get missed
- Meetings are properly prepared and action items are completed
- Travel runs smoothly, including last-minute changes
- Leadership can confidently rely on your organization and execution
Why This Role Stands Out
- Direct exposure to senior leadership and decision-makers
- High ownership and visibility
- Opportunity to develop executive operations experience
- Fully remote environment
- Growth opportunities into Executive Operations, Project Management, Operations Management, or Chief of Staff roles
Interview Process
- Initial Screening
- Spark Hire Intro Video
- Recruiter Interview
- Practical Executive Support / Scheduling Task
- Client Interview
- Offer & Onboarding
Apply Now
If you’re an experienced Executive Assistant who excels at calendar management, executive communication, travel coordination, and proactive follow-through, we’d love to hear from you.
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Originally posted on Himalayas
Create your free OnJob profile to apply — we'll take you to Pavago's application after sign-up. · Posted 17 Aug 2026.
Executive Assistant at Pavago — questions answered
What does the Executive Assistant role at Pavago pay?
Pavago does not publish a salary on this Executive Assistant listing, so OnJob shows no figure for it rather than an estimate. For what this role pays across the market, the OnJob salary guides aggregate the live listings that do disclose pay.
Is the Executive Assistant role at Pavago remote?
Yes — Pavago advertises this Executive Assistant role as remote, tied to Remote · Peru, and it is listed as full time work. Remote terms come from the employer's own posting, so confirm the expected working hours, timezone and any on-site days with Pavago before you apply.
Is the Executive Assistant role at Pavago still open?
The Executive Assistant posting at Pavago was open at OnJob's last check of the employer's careers page, having been published on 17 August 2026. OnJob re-checks source listings on each build and marks a role closed once it disappears, but listings can close without notice, so the employer's own page is the final word.
How do you apply for the Executive Assistant role at Pavago?
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