Environmental Sustainability Coordinator

About the Role

We are seeking a motivated, organized, and environmentally conscious Environmental Sustainability Coordinator to support the organization's sustainability programs, environmental awareness initiatives, waste reduction activities, and resource conservation efforts. The role focuses on administration, communication, monitoring, reporting, and employee engagement rather than engineering or specialized analysis. The coordinator works closely with administration, facility management, housekeeping, procurement, human resources, and operations teams.

Key Responsibilities

• Sustainability Program Coordination

• Support the planning and implementation of workplace sustainability initiatives.
• Coordinate environmental improvement activities across departments.
• Help establish practical goals for reducing waste and unnecessary resource consumption.
• Monitor the progress of assigned sustainability activities.
• Maintain records of completed initiatives and outstanding tasks.
• Collect suggestions from employees for improving environmental practices.
• Prepare periodic updates for management regarding sustainability activities.
• Identify opportunities to encourage environmentally responsible workplace behavior.
• Assist in developing simple action plans to improve sustainability performance.

• Waste Reduction and Recycling

• Promote waste reduction practices across office premises.
• Coordinate with housekeeping teams to support proper waste segregation.
• Ensure recycling bins and waste collection points have clear labels.
• Encourage employees to recycle paper, cardboard, plastic, and other accepted materials.
• Support initiatives to reduce unnecessary printing and disposable products.
• Coordinate with authorized waste collection vendors.
• Maintain records of waste collection and recycling activities where available.
• Conduct routine visual checks of waste disposal areas.
• Report improper waste disposal and follow up with responsible departments.
• Encourage reuse of office supplies and materials wherever practical.
• Support initiatives to reduce food waste and unnecessary packaging.
• Help maintain clean and organized waste collection areas.

• Environmental Awareness Campaigns

• Plan and coordinate environmental awareness activities for employees.
• Prepare posters, notices, presentations, and informational messages.
• Organize campaigns focused on recycling, water conservation, and energy efficiency.
• Support activities related to Earth Day and World Environment Day.
• Coordinate tree‑planting activities and workplace cleanliness campaigns.
• Encourage employees to adopt environmentally responsible habits.
• Maintain attendance records for awareness sessions and training programs.
• Collect feedback to evaluate employee participation.
• Communicate sustainability guidelines through internal channels.
• Recommend additional awareness activities based on workplace observations.

• Water and Energy Conservation

• Promote responsible water consumption throughout the workplace.
• Conduct visual checks for leaking taps and visible water wastage.
• Report water leakage and maintenance concerns to the appropriate team.
• Follow up with facility management regarding reported issues.
• Encourage employees to switch off unused lights and electrical equipment where appropriate.
• Support campaigns focused on reducing electricity consumption.
• Collect available utility consumption information from responsible departments.
• Maintain records of conservation initiatives and follow‑up activities.
• Identify opportunities to improve resource efficiency.
• Assist management in communicating water and energy conservation guidelines.

• Environmental Monitoring and Inspections

• Conduct routine visual inspections of office premises and common areas.
• Check waste segregation, recycling arrangements, and general cleanliness.
• Identify visible environmental concerns and report them promptly.
• Maintain inspection checklists and observation records.
• Document the location and nature of identified issues.
• Coordinate corrective actions with facility management and housekeeping teams.
• Follow up on previously reported concerns.
• Maintain an action tracker showing issue status and completion dates.
• Prepare inspection summaries for management review.
• Recommend practical improvements based on recurring observations.

• Documentation and Reporting

• Maintain environmental records, registers, and spreadsheets.
• Prepare weekly and monthly sustainability activity reports.
• Update waste management and recycling documentation.
• Maintain records of awareness campaigns and employee participation.
• Collect information from relevant departments for reporting purposes.
• Prepare presentations and summaries for internal meetings.
• Maintain records of environmental complaints and corrective actions.
• Ensure documents are accurate, organized, and easy to retrieve.
• Assist in preparing information required for internal reviews and audits.
• Follow established document management and record‑keeping procedures.

• Coordination With Internal Departments

• Work with administration and facility management teams to implement sustainability activities.
• Coordinate with housekeeping staff regarding waste collection and cleanliness.
• Communicate environmental requirements to employees and supervisors.
• Follow up with vendors regarding scheduled collection services.
• Assist in arranging meetings, inspections, and awareness programs.
• Maintain communication with responsible departments regarding pending activities.
• Share progress updates with management.
• Support collaboration between departments to achieve sustainability objectives.
• Escalate unresolved issues through the appropriate reporting structure.

• Sustainable Office Practices

• Encourage employees to use digital documents instead of unnecessary printed copies.
• Promote reusable office supplies where practical.
• Support environmentally responsible purchasing initiatives.
• Help identify opportunities to reduce packaging and disposable materials.
• Encourage responsible use of office stationery and other resources.
• Support the introduction of simple green office guidelines.
• Promote cleanliness and responsible use of shared facilities.
• Collect employee suggestions for making the workplace more sustainable.
• Help communicate the benefits of sustainable workplace practices.

• Vendor and Service Provider Coordination

• Maintain contact information for relevant waste management and recycling vendors.
• Coordinate collection schedules with authorized service providers.
• Follow up on missed collections or service‑related concerns.
• Maintain service records and supporting documentation.
• Communicate workplace requirements to vendors.
• Assist in reviewing service delivery against agreed arrangements.
• Report recurring service issues to the appropriate manager.
• Support the maintenance of organized vendor documentation.

• Administrative Support

• Prepare emails, meeting notes, reports, and internal communications.
• Maintain spreadsheets, checklists, and activity trackers.
• Schedule inspections and sustainability meetings.
• Track deadlines for assigned activities.
• Collect information from employees and departments.

Requirements

• Good communication skills.
• Strong attention to detail.
• Excellent organizational abilities.
• Interest in environmental protection and sustainable business practices.
• Ability to maintain accurate documentation and produce regular reports.
• Experience coordinating cross‑functional initiatives (preferred but not required).
• Proficiency with standard office software (spreadsheets, email, presentation tools).