Office Administration Executive

About the Role

Apex Business Solutions Pvt. Ltd. is looking for a responsible and organized Office Administration Executive to manage daily office activities and ensure smooth business operations. The role involves communicating with vendors, customers, employees, and other stakeholders to complete administrative tasks accurately and on time.

Responsibilities

• Manage daily office operations and administrative activities.
• Maintain physical and digital records, documents, and employee files.
• Coordinate meetings, appointments, and business travel arrangements.
• Handle incoming calls, emails, and general office inquiries.
• Prepare letters, reports, spreadsheets, and other business documents.
• Coordinate with vendors for office supplies and service requirements.
• Monitor office inventory and maintain stock records.
• Assist the HR team with interview scheduling and employee documentation.
• Support management with data entry, documentation, and reporting.
• Maintain visitor records and coordinate guest arrangements.
• Ensure that office facilities and resources are maintained properly.
• Follow company policies and maintain confidentiality of business information.

Requirements

• Mandatory Skills: Communication Skills, Office Administration, MS Office, Data Entry, Record Management, Time Management, Email Writing, Organizational Skills, Attention to Detail, Teamwork.
• Bachelor's degree in any discipline preferred; candidates with relevant administrative experience may also apply.
• Minimum experience: 0 years; maximum experience: 3 years. Freshers are welcome.
• Strong written and verbal communication.
• Basic knowledge of Microsoft Word, Excel, and email applications.
• Professional behavior and customer‑friendly attitude.
• Ability to prioritize tasks, meet deadlines, and coordinate with different departments and external vendors.
• Willingness to work on‑site in Pune, Maharashtra.

Nice to Have

• Vendor Management
• Meeting Coordination
• Customer Service
• Report Preparation
• Inventory Management
• Travel Coordination
• Problem Solving

Benefits

• Professional onboarding and training.
• Opportunities for career development.
• Supportive working environment.
• Paid leave according to company policy.
• Performance‑based incentives, where applicable.