Project Assistants

We are seeking an organized, dependable, and detail-oriented Project Assistant to support daily project activist Project Assistants and help ensure tasks are completed efficiently and on schedule. The successful candidate will assist with administrative duties, coordinate project information, maintain documentation, and communicate with team members to support successful project execution.

Key Responsibilities

• Assist project managers with daily administrative and coordination tasks.

• Organize project documents, files, schedules, and reports.

• Track project progress, deadlines, and assigned tasks.

• Schedule meetings, prepare agendas, and record meeting notes.

• Communicate with team members to gather updates and share project information.

• Maintain accurate project records and update tracking spreadsheets.

• Help prepare presentations, status reports, and project documentation.

• Follow up on outstanding tasks to ensure deadlines are met.

• Identify scheduling issues or missing information and bring them to the project manager's attention.

• Provide general administrative support to the project team.

Qualifications

• High school diploma or equivalent required; additional education is an advantage.

• Strong organizational and time management skills.

• Excellent written and verbal communication skills.

• Good attention to detail and problem-solving abilities.

• Basic knowledge of Microsoft Office or Google Workspace.

• Ability to manage multiple tasks and meet deadlines.

• Ability to work independently and collaborate with a remote team.

• Previous administrative, project coordination, or office support experience is preferred but not required.

Software Skills

• Microsoft Word and Excel.

• Google Docs, Sheets, and Drive.

• Email and calendar applications.

• Project management tools such as Trello, Asana.