Account Payables Sr Executive

Job Title: Account Payables Sr Executive

Location: Bangalore (On-Site)

About Teachmint:

At Teachmint, we believe that education moves the world forward and deserves the best technology. As a pioneer in AI-powered educational technology, we deliver a unified ecosystem that brings together AI, a connected classroom app, and smart hardware in one place. This ensures teachers spend less time managing tools and more time teaching.

Our mission is to transform learning one classroom at a time, giving every educator the tools to teach at their best. Today, Teachmint's app is available in more than 90 languages, powering educational infrastructure across 10-plus countries with offices in Bengaluru, Singapore, Dubai, and Manila.

As Teachmint continues to grow, we're grateful that our impact is felt not just in the classrooms we power, but also in the recognition we've earned along the way. We're the #1 Interactive Flat Panel brand in India by market share, as per DISCIEN's global market research report, and a Great Place to Work® Certified company — a reflection of the strong culture, trust, and collaboration that power our teams every day.

Learn more: www.teachmint.com

About the Role:

The Accounts Payable (AP) Executive is responsible for end-to-end processing of vendor invoices and payments, ensuring statutory compliance (GST, TDS), timely reconciliations, and accurate books of accounts for the purchase-to-pay cycle.

The role requires close coordination with Procurement, Banking, Logistics and Statutory Audit teams to ensure vendors are paid accurately and on time, and that all AP-related tax filings and reconciliations are completed within statutory timelines.

Key Responsibilities:

1. VENDOR INVOICE PROCESSING & PAYMENTS

• Verify and process vendor invoices (purchase bills, expense bills, import bills, service invoices) for accuracy, approvals and completeness before booking.
• Perform 3-way matching of Purchase Order, Goods Receipt Note (GRN) / Service Confirmation and Vendor Invoice prior to payment release.
• Process Sundry Creditors payments and import payments as per company policy and approval matrix.
• Deduct and apply correct TDS rates at the time of invoice booking (Sections 194C, 194J, 194Q, 194I, etc.).
• Prepare and process Letter of Credit (LC) documentation for import payments.
• Maintain vendor master data — bank details, PAN/GST, contact and payment terms — and ensure periodic KYC verification of new and existing vendors.

2. GST COMPLIANCE (PURCHASE / INPUT SIDE)

• Prepare and file GSTR-3B by consolidating the purchase register across all company GST registrations, ensuring accuracy and timely submission.
• Reconcile GSTR-2B with the purchase register across multiple GST registrations to ensure accurate Input Tax Credit (ITC) claims.
• Prepare and file GST refund claims for accumulated Input Tax Credit in line with statutory guidelines.
• Support filing of GSTR-9 and GSTR-9C (annual return and reconciliation statement) for all company GST registrations.
• Assist in GST audits/assessments, including ITC and output-tax reconciliations, and prepare documentation in response to departmental notices and queries.
• Support amendments to GST registration certificates and new GST registration processes, and handle GST-related issues via support tickets and departmental coordination.
• Track e-invoicing / IRN generation compliance on vendor invoices where applicable.

3. TDS & OTHER STATUTORY COMPLIANCE

• Prepare TDS statements and file quarterly TDS returns (Form 26Q); ensure timely monthly TDS payment and issuance of TDS certificates (Form 16A).
• Prepare and submit GST TDS credit received returns.
• Reconcile TDS receivable/payable and Form 26AS with books on a periodic basis.

4. IMPORT PAYMENTS & TRADE DOCUMENTATION

• Process import payments and coordinate with banking institutions for outward remittances.
• Coordinate with banks to resolve and close pending bills of entry / shipping documentation in EDPMS and related systems.

5. RECONCILIATIONS

• Prepare monthly Bank Reconciliation Statements for all company bank accounts.
• Reconcile Sundry Creditors, vendor advances, inter-company and foreign payables ledgers on a periodic basis.
• Reconcile Input Tax Credit and vendor GST 2A/2B mismatches; follow up with vendors for correction of non- compliant invoices.
• Prepare Accounts Payable ageing analysis and track overdue/outstanding vendor balances.
• Reconcile foreign currency payables, revaluation/reinstatement and exchange gain/loss monthly.

6. AUDIT, CONTROLS & COMPLIANCE SUPPORT

• Coordinate with internal, statutory and tax auditors — provide required AP data, schedules and clarifications for queries raised.
• Ensure all vendor payments are processed strictly as per the internal approval matrix and delegation of authority.
• Maintain complete and audit-ready documentation for all vendor invoices, approvals and payment vouchers.
• Support month-end and year-end closure by preparing AP-related journal vouchers, accruals and provisions for goods/services received but not yet invoiced (GRIR).

7. MIS & REPORTING

• Prepare periodic MIS reports — vendor ageing, Days Payable Outstanding (DPO), TDS/GST compliance status etc.
• Support finalization of accounts with schedules such as creditor ageing, GRIR reconciliation and vendor advance statements.

Skills & Competencies:

Strong working knowledge of GST, TDS and other statutory compliance applicable to vendor payments.

• Hands-on experience with ERP/accounting systems such as Zoho, Tally; proficiency in MS Excel, MS Word is essential.
• Good understanding of the purchase-to-pay (P2P) cycle, including PO/GRN matching and vendor reconciliation.
• Working knowledge of landed cost computation for import purchases — customs duty, IGST, freight, insurance, clearing & forwarding charges — and its accounting treatment (capitalization/costing of imported goods).
• Strong attention to detail, accuracy and ability to work within statutory timelines.
• Good communication and coordination skills to liaise with vendors, banks, auditors and internal departments.
• Ability to handle multiple GST registrations and multi-entity reconciliations.

Software / Tools Proficiency:

• MS Office (Excel, Word, Outlook, PowerPoint)
• Zoho One / SAP or equivalent ERP for AP processing
• GST Portal, ICEGATE, DGFT Portal and TRACES for TDS

Why Teachmint:

• Distinctive team: Our team is an inspiration powerhouse built with the best minds from thestartup, consulting, and corporate ecosystem.
• Empowering role: You get a high-growth, high-impact role with immense learning andcareer progression opportunities.
• Marquee investors: We are backed by leading investors with deep expertise in EdTech,including Learn Capital, Lightspeed Ventures, and others.
• Culture of a caring meritocracy: Work in a collaborative environment with inspirationalleaders, an ultra-modern office space, and free unlimited food.
• Market-leading compensation: If we like you, we'll make sure you like our offer

What Sets Teachmint Apart:

A culture of innovation and collaboration where every voice matters.

An opportunity to contribute to transforming education through technology.

Continuous learning and career growth opportunities.

Work alongside passionate teams building products that create real impact in the education ecosystem.

Join Teachmint and be a part of transforming the future of education through operational excellence!

Disclaimer: Kindly note that Teachmint Technologies is an equal opportunity employer. We are dedicated

to providing equal opportunities in all aspects of employment, including recruitment, training, and

development of employees, which encompasses promotions, transfers, assignments, and various

benefits. Teachmint Technologies strictly prohibits discrimination in the workplace based on colour,

disability, marital status, nationality, race, religion, sex, sexual orientation, national or ethnic origins,

religious beliefs, or age.