Shared Services Officer
virtualstaff36
Shared Services Officer at virtualstaff36 is a full time role based in Remote · Philippines (remote). It was published on 10 September 2026 and was open at last check.
| Role | Shared Services Officer |
|---|---|
| Company | virtualstaff36 |
| Location | Remote · Philippines (remote) |
| Employment type | Full Time |
| Published | 10 September 2026 |
| Status | Open at last check |
Our client is a leading Australian supply chain and logistics provider offering comprehensive transport, warehousing, and third-party logistics solutions. Operating across a national footprint, they specialise in handling a diverse range of commodities alongside dry bulk and general freight. They are dedicated to delivering innovative, safe, and highly efficient supply chain services to a broad array of markets.
They are now seeking to hire a Shared Services Officer to deliver efficient finance, operational, payroll, and compliance administration support across national workflows. This role plays a key part in maintaining accurate records, supporting operational teams, and driving service excellence across Australian sites.
Job Responsibilities
Financial Administration Support
- Process supplier invoices and complete general ledger coding following approved work instructions
- Assist with accounts receivable tasks, recurring billing, and credit request preparation
- Verify invoices against supporting documentation and escalate discrepancies promptly
- Prepare monthly operational and financial reporting packages
- Maintain accurate customer and supplier records while monitoring shared finance inboxes
- Raise purchase orders and escalate missing approvals or non-standard transactions
Operational Administration Support
- Complete accurate operational data entry using CargoWise and related systems
- Process periodic billing tasks, transport administration requests, and operational reports
- Maintain operational registers, vehicle and plant records, and customer paperwork
- Assist with stocktake administration, pallet reconciliations, and document control
Payroll & Workforce Administration Support
- Process employee timesheets and support roster administration tasks
- Assist with payroll data preparation and maintain workforce records
- Collate workforce and labour reporting while escalating payroll discrepancies
WHS & Compliance Administration Support
- Upload workplace health and safety records, hazards, inspections, and meeting minutes into DoneSafe
- Maintain compliance registers for contractor management, training, and licensing
- Monitor compliance schedules, manage equipment registration records, and assist with audit preparation
- Provide professional administrative support and respond to internal queries within agreed SLA timeframes
Requirements
- Demonstrated experience in administration, shared services, or transactional financial support
- Strong working knowledge of Microsoft Office programs, particularly Microsoft Excel
- High attention to detail with proven accuracy in data entry and checking
- Excellent written and verbal communication skills in Australian English
- Strong organisation and time management skills with an ability to meet strict deadlines
- Ability to follow work instructions, procedures, and structured workflows
Nice-to-Have Skills
- Background in the supply chain, transport, or logistics sector
- Experience working with industry systems such as CargoWise, DoneSafe, Elmo, Evolve, or SharePoint
- Previous experience in Accounts Payable, invoicing, or payroll support
- Prior experience working within a fast-paced KPI and SLA-driven environment
Benefits
- Permanent work-from-home set-up
- Dayshift (Australian Eastern Standard Time business hours)
- Full-time job
- HMO (STAFF only)
- Annual leave
- 13-month pay
- With Government mandated benefits
Originally posted on Himalayas
Create your free OnJob profile to apply — we'll take you to virtualstaff36's application after sign-up. · Posted 10 Sept 2026.
Shared Services Officer at virtualstaff36 — questions answered
What does the Shared Services Officer role at virtualstaff36 pay?
virtualstaff36 does not publish a salary on this Shared Services Officer listing, so OnJob shows no figure for it rather than an estimate. For what this role pays across the market, the OnJob salary guides aggregate the live listings that do disclose pay.
Is the Shared Services Officer role at virtualstaff36 remote?
Yes — virtualstaff36 advertises this Shared Services Officer role as remote, tied to Remote · Philippines, and it is listed as full time work. Remote terms come from the employer's own posting, so confirm the expected working hours, timezone and any on-site days with virtualstaff36 before you apply.
Is the Shared Services Officer role at virtualstaff36 still open?
The Shared Services Officer posting at virtualstaff36 was open at OnJob's last check of the employer's careers page, having been published on 10 September 2026. OnJob re-checks source listings on each build and marks a role closed once it disappears, but listings can close without notice, so the employer's own page is the final word.
How do you apply for the Shared Services Officer role at virtualstaff36?
Apply to the Shared Services Officer at virtualstaff36 role through OnJob with a free profile: OnJob scores your fit against the listing, shows the skills lowering that score, and submits an ATS-ready profile to virtualstaff36's own application page. Creating a profile is free and needs no card.
Explore more on OnJob
Hiring for a role like this?
Post a job on OnJob and reach AI-matched candidates.
